Care Esteem
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The Care Esteem platform

Everything your care service needs. One connected platform.

From care planning and medication management to scheduling, compliance, payroll and reporting, Care Esteem helps your entire organisation work smarter.

No. 03 - Visit Scheduling & Tracking

Schedule confidently. Track in real time.

Track every visit from planned to completed in real time with Care Esteem's care management software UK. Know what is happening, what is running late, and what needs attention from one platform while supporting CQC compliance software.

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app.careesteem.co.uk/visit-scheduling
Alex CarterCare ManagerAC
HB
Mr Harold Benson Age 81
📍 3 Fernway Close, Preston, PR1 8LN
🗎 DNACPR: Not in Place⚠ Moderate🔑 KEY SAFE N/ANHS NUMBER
556 800 4127Back to List
‹ CURRENT WEEK · 29 Jun 2026 → 05 Jul 2026 ›SCHEDULED +5+ Add Visit
Mon
29
Tue
30
Wed
01
Thu
02
Fri
03
Sat
04
Sun
05
● COMPLETED07:00 – 11:00 (4h 0m) 1 × Carer To-do: 9   Med: 15
● COMPLETED18:00 – 18:30 (0h 30m) 1 × Carer To-do: 2   Med: 3
● COMPLETED07:00 – 11:00 (4h 0m) 2 × Carers To-do: 10   Med: 10
● CANCELLED14:00 – 15:00 (1h 0m) 1 × Carer To-do: 0   Med: 0Client at day centre
● IN PROGRESS07:30 – 11:30 (4h 0m) 1 × Carer To-do: 4   Med: 9Clocked in 07:34
● NOT STARTED07:00 – 10:00 (3h 0m) 1 × Carer To-do: 0   Med: 9
● NOT STARTED18:00 – 19:00 (1h 0m) 2 × Carers To-do: 1   Med: 4
● NOT STARTED07:30 – 10:30 (3h 0m) 1 × Carer To-do: 0   Med: 9
● SCHEDULED10:00 – 11:00 (1h 0m) 2 × Carers To-do: 1   Med: 10
● SCHEDULED09:00 – 10:00 (1h 0m) 1 × Carer To-do: 2   Med: 5
● SCHEDULED09:00 – 09:45 (0h 45m) 1 × Carer To-do: 1   Med: 5
● SCHEDULED20:00 – 20:30 (0h 30m) 1 × Carer To-do: 0   Med: 2Night check
Wed 01
● IN PROGRESS07:30 – 11:30 (4h 0m) 1 × Carer To-do: 4   Med: 9Clocked in 07:34
Fri 03
● NOT STARTED07:30 – 10:30 (3h 0m) 1 × Carer To-do: 0   Med: 9
● SCHEDULED10:00 – 11:00 (1h 0m) 2 × Carers To-do: 1   Med: 10
Sun 05
● SCHEDULED09:00 – 09:45 (0h 45m) 1 × Carer To-do: 1   Med: 5
● SCHEDULED20:00 – 20:30 (0h 30m) 1 × Carer To-do: 0   Med: 2Night check
ONE VISIT
● SCHEDULED Fri 03 · 10:00 – 11:00
2 × carers · 1 to-do · 10 medications
ONE CLICK
+ Add Visit
THIS WEEK
12 visits26½ planned hrs · 3 done · 1 live · 1 cancelled
Fig. 3 - Visit Scheduling & Tracking inside Care Esteem.
Key benefits

What it does for your service

  • Build daily and weekly rosters, assign carers to runs, and manage double-up requirements from one care scheduling software dashboard
  • Track every visit in real time - completed, in progress, running late, missed or unallocated
  • Automated alerts notify coordinators when a carer has not checked in or out on time
  • Welfare concerns are escalated within minutes, not hours
  • Every visit is logged with GPS-verified check-in and check-out times
How it works

From everyday care to inspection evidence

1Build the roster

Plan runs, assign carers and set double-up rules in one place.

2Carers check in

GPS-verified check-in and check-out timestamps every visit.

3Monitor live

Colour-coded status shows late, missed or unallocated visits as they happen.

4Escalate fast

Automated alerts surface welfare concerns within minutes.

Business value

Why it matters at inspection

CQC ALIGNMENT

Gives inspectors confidence that the care being billed for is the care being delivered - and that your service actively monitors delivery as it happens.

RATED
GOOD
  • Smart scheduling
  • Real-time monitoring
  • Reduce missed visits
  • Improve staff allocation

Ready to see this in action?

Book a personalised Care Esteem demonstration and discover how your organisation can save time, improve compliance and deliver better care.

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